Finance Manager OEM

Job Summary

The Payroll/Finance Manager is responsible for overseeing the smooth and efficient processing of payroll and event billing. Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities; for OEM associates overtime does apply and is calculated accordingly. 

Responsibilities

Qualifications

• Associate's degree and at least 3 years of related experience; or a Bachelor's degree and at least 1 year of related experience; or at least 5 years of progressive experience in a hotel or a related field.
• Must be proficient in Windows operating systems show the ability to manipulate and troubleshoot spreadsheets type memos and reports and handle basic PC problems.
• Supervisory experience required.
• Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful high pressure situations.
• Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.
• Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to understanding clarifying and resolving the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data and basic arithmetic functions.

Responsibilities

• Accurate and clear communication with sales team and clients
• Responsible for collecting deposits prior to groups/events
• Reconciling groups/events, making any revisions needed, and settling any balances due or issuing refunds
• Tracking and following up with any outstanding accounts
• Creating/sending weekly reports
• Attend weekly/monthly meetings and being able to own accounts and speak to/answer questions about groups/events
• UltiPro proficiency in Payroll and Timekeeping software
• Working knowledge of UltiPro or other major payroll processing systems
• Strong leadership skills and the ability to train and mentor staff
• Ability to handle multiple tasks simultaneously and work well under pressure
• Excellent verbal and written communication skills
• Ability to work under pressure and adhere to tight schedules
• Ability to work in a fast-paced environment
• Meticulous attention to detail and commitment to quality
• Proficiency in Word and Excel with clear written and verbal communication skills
• Commitment to maintaining confidential information
• Problem solving skills

Job Duties & Functions

• Adhere to the policies outlined in the Aimbridge Employee Handbook
• Develop and monitor procedures necessary to accomplish payroll processing objectives

• Processes bi-weekly payroll and is prepared for transmission; appropriately applies state and local laws affecting payroll wage & hour taxes etc.

• Submit weekly overtime report to various supervisors
• Participate in payroll administration training and professional development programs
• Update job knowledge by participating in educational opportunities; regarding professional payroll; maintain personal networks, and participating in professional organizations
• Other responsibilities as required by the Director of Finance and Assistant Director of Finance

• Maintains a professional working relationship and promotes open lines of communication with managers employees and other departments
• Maintains confidentiality of sensitive information as appropriate
• Performs any other duties and/or attends meetings as requested by the General Manager